Board year at Commotie

Information about a board year at Commotie

What exactly does it mean to do a board year? And how much time will it cost you to be a part of the board? On this page you can discover what a board year at Commotie looks like! The current board, study advisor of CIS Marloes Bergmans and Professor of CIS Tom Koole will tell you all you need to know about doing a board year. If you have any questions, please feel free to contact the current board via board@svcommotie.nl.

How to apply?

Applications open on the 21st of March. You can apply by sending your CV and motivation letter to board@svcommotie.nl. Don't forget to mention and explain your function preferences! The application deadline is the 2nd of May. 

On the 20th of April there will be a general information evening about doing a board year. On this evening, the current board will give you information about being a board member and they will tell you all about their functions. Besides, you can ask anything you want to know about a board year during this evening.

Do you prefer a personal chat with one of the board members? You can contact us by sending us an email or texting us. 

In general

Being the board means you are the beating heart of the association: you are responsible for everything within the association. You have to take responsibility towards others outside of the association and you are one of the contact persons for external parties. One of your responsibilities as the board is to offer a variety of activities to your members. This also means that you have to be present at every activity. Besides, you implement your policy throughout the year. In your candidate period you write a policy plan together with your candidate board members and once this is accepted you will be the new board and you can start carrying out your new ideas. 

You carry out a lot of tasks that aren't always visible for your members. Examples are meetings with other parties and activities with other associations or boards in Groningen or anywhere else in The Netherlands. During your board year you meet a lot of different and new people and your social network will expand a lot! Besides, you gain a lot of practical experience during your board year, which can be very useful for your future. You learn, for example, to plan and organize events and to collaborate with a lot of different people. A board year is the perfect opportunity to develop yourself personally and professionally!

As you can probably tell, or already knew, being in the board will cost you some time. But, don't worry! You are able to study besides your board tasks, because a board year at Commotie is only part time. You can compare it to a part time job and this means you won't spend all of your time on Commotie. Depending on your function and if you want some study delay or not, you can keep following your courses. It is up to you how many courses you want to follow per block during your board year, and you can also decide for yourself when you will work on your board tasks. This makes it very flexible and gives you time and space for other things such as studying, work, sports or social activities. And, last but not least, you'll get a refund from the University for your board year. So, besides developing yourself and gaining experience, you'll also earn some money!

Function specific

Every function within the board has its own specific tasks and activities. These are not always visible for members and therefore, the current board will explain to you what their functions contain and tell you about their tasks. 


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Chairman '21-'22 Flora Dickert

As the Chairman of the Study Association Commotie I am the main representative to all internal and external parties and I am responsible for all final decision. The Chairman functions as the face of Commotie.

The Chairman has a wide range of different tasks that are various throughout the year. A big part is preparing and sending out agendas as well as leading meetings to these agendas. These include the board meetings, Advisory Council meetings and General Members Assemblies. I am also the external contact person when it comes to the communication department and I give speeches, present the boards policy plan and present Commotie at Open-days, Introductory Days for the CIS program and other occasions.

I am also in close contact with the other Study Associations of the Faculty of Arts. I attend the monthly SVO (Study Association Assemblies of the Faculty of Arts) meetings with all the chairmen to discuss important matters from the universities side or ask for advice from other association concerning Commotie’s matters. As mentioned before, I am in close contact with the department of the CIS program and have bimonthly meetings with the contact person of CIS as well as occasionally attending the staff meetings. This year I am also part of the Program Committee of the CIS program.

As the Chairman, I am additionally also in charge of our LinkedIn social media account and keep it up to date with study-related updates from the association.

Next to these external and representative functions, the Chairman also has other tasks. As the Chairman I am leading the board and am part of it as a team at the same time. I have to keep an eye on our policy plan throughout the year and stay on track with the year planning and any possible changes. It is also important to keep an overview of the other board members tasks and be approachable to them in case they encounter problems or need advice. This means I need to be well organised. I also have some administrative tasks, like applying for grants for the board and the association throughout the year.

Finally, I am really happy I made the decision to apply to the board last year. I grew a lot and got out of my comfort zone by holding speeches in front of a lot of people and doing administrative tasks. But most off all it made me grow so close to my board girls which I am really grateful for and let me meet so many new students and people from all over the University, other study associations and within the association.

If you are thinking of doing a board year or want to know anything about being the Chairman of an association, feel free to send me a text or meet up for a coffee sometime!



Secretary '21-'22 Amy-Lynn van Dijk

As the Secretary, you are responsible for Commotie’s internal and external communication. You keep the board mail up to date and answer incoming correspondences.

Internal communication means all contact with members via the newsletters and direct mailings. There are two newsletters that you take care of: the monthly newsletter for all current members and the newsletters for Columni (the alumni association of Commotie) that get distributed four times a year. Writing these newsletters in Mailchimp is really fun, because it’s easier to make them look pretty and professional. You get to design the newsletters however you want to, because there are a lot of possibilities! Direct mailings include emails about upcoming activities and other important and/or interesting information for members.

External communication mostly means the contact with people and organizations outside of Commotie. Furthermore, it means keeping the website look inviting, clear and up to date. Keeping the website up to date includes putting every activity on the website, uploading pictures of activities, publishing the keyboard every month, and much more! This year, I’ve also been going through the whole website with the help of the other board members to improve the website even more. You can learn a lot from working on the website, since you have to look at it with a critical eye and think of ways to make the website look the best it possibly can to attract more visitors.

Another task of the Secretary is writing minutes during all meetings you attend as the board. This includes the weekly board meetings, Central Committee Assemblies, Chairmen Assemblies,  Advisory Council meetings and General Members Assemblies. If you can’t type very fast yet, you will definitely learn how to do so during your board year as Secretary ;) The Secretary is also responsible for the member administration. Hereby, you help and inform members wherever they need in the process. 

This might seem like a lot, but the tasks can be really fun and this makes it feel like it’s no work at all. If you keep a clear overview of what you have to do, you will see that everything will go smoothly!

Deciding to apply for the position of Secretary of the board of Commotie was one of the best decisions I ever made. I’ve already made a lot of amazing memories during this year that I will never forget. During your board year, you will have a lot of fun, while developing yourself both personally and professionally. In addition, you can always count on your fellow board members to be there alongside you and to help you out where necessary. You also get to meet a lot of new people and broaden your network, which is really nice.

If you are curious and have any questions or just want to talk a bit more about my function, don’t hesitate to contact me! I would love to meet up to have a chat with you :)

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Treasurer '21-'22 Ana-Victoria Popescu

Looking for a practical learning experience? Maybe you want to get out of your comfort zone or develop your leadership skills further? Are you organised and have an eye for details? Then the Treasurer function might be the one for you!

To put it simply, the Treasurer is responsible for all financial aspects of the association.

As Treasurer, one of your first tasks is coming up with a financial policy plan, which is an overview of how the association’s budget will be used in the following year. This will be presented at the T-GMA. Throughout the year, you will be overseeing all the transactions to make sure everything stays within budget. You will be sending out invoices for sponsors, ensuring they are paid on time, as well as paying invoices from, for example, the web-hosting service or collaborations. Every month, you make and handle debt collections, in which members need to be debited for the activities they attended, the annual contribution or merchandise they purchased. If any payments are rejected or fail, it’s up to you to follow up with people to ensure everything comes in. Besides this, you also keep  in touch with the treasurers of committees to see how things are going and helping them with their budgets, giving advice where it is needed. 

A few times a year, you will have meetings with the Audit Committee (consisting of two former Treasurers, one external member and the shadow Treasurer). They will be like your support group in financial matters. :) This committee will advise you whenever something is challenging, they will check your bookkeeping and help with the financial reports.

Some important characteristics for a Treasurer are being organised and able to plan and think ahead, paying attention to details, as well as being persistent and flexible. Sometimes things can go differently than intended, so you need to be able to problem-solve and come up with creative solutions.

I believe a board year can help you grow in so many ways, especially being a Treasurer and having so much responsibility. It’s a unique, fun, challenging experience that I can definitely recommend! If you have any questions, concerns, curiosities about the function, about Commotie or about anything else, feel free to contact me and I will happily answer! :)



Commissioner of Internal Affairs '21-'22

This year, the function of Commissioner of Internal Affairs was divided among all four board members as has also been done in a few previous boards.

The main task belonging to the function of the Commissioner of Internal Affairs is to keep track of all the developments within Commotie’s committees; you could even see yourself as the representative of all the committees together. To stay up to date about the developments, you are in close contact with the committee chairmen and you regularly read the minutes of their meetings. This is very important, because you are responsible for reporting back everything that is going on within the committees to the rest of the board during the weekly board meetings.

Besides being in contact with every committee, you are the main contact person for all of Commotie’s members, which means that you will be in contact with a lot of people and therefore spending a lot of time texting.

Sometimes it will be necessary for you to join committee meetings for anything urgent or to make sure the active members fulfil their tasks. Sometimes committees need some extra support in organising their activities but sometimes you also just need to be strict to make sure they meet their deadlines. So, don’t be afraid to lead and come to strict conclusions. One of the “committees” you are in charge of is the designer team, who are responsible for designing the posters for the activities. It is your responsibility to get all the information from the committees on time so that you can forward it to one of the designers that will make the poster.

As the Commissioner of Internal Affairs, you also present the monthly Central Committee Assemblies (CCA’s). During the CCA's, you will give an update about what the board has been up to and promote any activities that you organise together. You also present other important affairs which can vary every time. One of the things you also present is the update on the Committee Competition that you are in charge of. You’ll also manage the accompanying Facebook group. Then, all the committee chairmen will also update the rest of the members about what they have been doing, promote their own activities and maybe ask for advice or a vote.

Another task of being the Commissioner of Internal Affairs is schedule and guide two Chairmen Assemblies throughout the year. It is your responsibility to make the agenda, with points you'd like to discuss. During these meetings, you mention important changes that are relevant to all active members. You also discuss any new potential ideas. The goal of these meetings is to also get an impression of how the chairmen are doing in leading their committees and if there is anything to improve on.

As Commissioner of Internal Affairs, you have to be flexible. There will be weeks where there is a lot to do, but also weeks where you have little to do and you can invest your time elsewhere. The busy weeks can be challenging at first but will eventually become rewarding, when you are the first to see the progress and accomplishments of the committees. You also need patience, since not everything will always go as planned. Sometimes you need to stay calm and trust that everything will settle itself with time. However, don’t be afraid to push committees to stimulate progress.

The function of Commissioner of Internal Affairs is very fulfilling. You will be in contact with a lot of people and get to know them. The function will provide you with some valuable experience for your future life as it teaches you how to manage teams.

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Commissioner of External Affairs '21-'22 Merel Damstra

As the Commissioner of External Affairs, it is your responsibility to manage the relationships of Commotie with external parties. This means acquiring new sponsors to reach the goal you set at the beginning of the year, but also to take care of existing relationships and try to maintain them. The collaborations you seek throughout the year are not only about acquiring money but also to find interesting deals for our members. Next to collaborations, you are also responsible for the contact with other study associations and departments of the university, you have meetings with the study-advisor and others depending on how you divide that within the board.

It is quite useful to be the Commissioner of External Affairs, it gives you the opportunity to broaden your network and see different sides of the communication working field, because you are in contact with all different kinds of parties that are somehow related to communication and therefore relevant for Commotie.

It will also broaden the network in the sense of getting to know new people in general, you’ll be the designated person to reach out to other associations for collaborations and joined parties and will meet loads other students from several associations! Also within Commotie you will be in touch with the members; several committees can be expected to reach out to you for help with sponsoring and you organise the Career Event together with the StuCee!

Next to the general sponsors, Commotie also offers individuals the opportunity to support us through the Club of 25. The members of the Club of 25 pay a yearly contribution of 25 euro so that we can realise and improve the quality of the study-related activities. The members are all welcome at the study-related activities and will be informed about the activities via a Club of 25 newsletter 4 times a year, which will be written by you. It is your responsibility to reach out to people that might be interested in supporting Commotie personally to reach the goal you set at the beginning of the year!

One of the long-standing collaborations Commotie has, is with Study Store. Study Store is the website where, as a student, you can find all the needed literature for the courses that you follow. Our members even get a discount if they purchase their study books via the Commotie book sale. As the Commissioner of External Affairs, you are responsible for putting all the correct literature in our Commotie book sale and to confirm this with teachers.

What I love about this function is that you have a lot of freedom to be creative in coming up with ideas for new collaborations and partnerships, but also that you meet a lot of different people. It taught (and still is teaching) me how to work together with different types of people and how to delegate or lead a group, and because you’ll be in supervisory boards you’ll learn how to deal with responsibility. The function of the Commissioner of External Affairs allows you to step out of your comfort zone as far as is needed to reach your goals which is a great way to gain some practical experience and to develop yourself professionally!

So if you are socially strong, can represent Commotie for external parties and have the drive to come up with new collaborations and ideas, you should definitely apply to become the next Commissioner of External Affairs!




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Marloes Bergmans, Study Advisor of CIS

A new academic year, a new board! As the board of a study association, you are not only an organizer of fun activities for the students of Communication and Information Studies, it is so much more. Commotie creates a connection between the degree progam(s) and students. As a study advisor I also regularly meet up with the board members. About the organization of information and introduction and other activities, but also to find out whether there are still issues among the students that I might be able to take action on. Especially in these times of COVID this is of major importance.


During your time as a board member you learn to independently make educated decisions and how to work in a project-based and structured manner. Organizing something from A-Z. You will also work together with a close-knit group of board members for a year. To become a board member you do not have to bring a load of board experience, even students who have not yet done much in this area can certainly apply. It is precisely governing from different backgrounds that makes it fun and informative, you do learn from each other!


A board year means an investment of energy and time. It is of course possible that less of both is left for your study program, but not necessarily. In consultation with me as a study advisor, you can see how you can combine both in the best possible way or how you can create space for your board position. Personally, I think that if you take a little longer to complete your studies because you have been in charge of Commotie for a year, you should not call it a ‘delay’. The experience of leading a mini-organization is so valuable that you will benefit from it in the future anyway.


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Tom Koole, Professor CIS

For the lecturers of CIS and for the board of the CIS department, it is really important to have a well-run study association around like Commotie. Commotie makes sure that CIS is not just a program with courses, exams and a diploma at the end. Instead, they give you a social environment in which you can undertake activities with your fellow-students which aren’t necessarily communication related (socials and parties are very important). Instead, these activities can really help to give you a different perspective on your studies, like the trip abroad, the communication congress and the pub lectures. 

For a student, a board year is an enriching experience. You will have regular meetings with other study associations, the student member of the faculty board and the department board. This will give you a lot of understanding of what is happening in and outside of the faculty and the university, also from the perspective of the lecturers. You will organize activities together with other communication associations from all over The Netherlands. In short: you will not only develop board experience, but you will also broaden your perspective and (important for the job market later), you’ll enhance content of your cv.